Our client is large financial institution in the UAE, seeking an experienced Emirati with Administration/ Executive Assistant experience to handle a critical role which operates amongst Board level executives and committees


• Support the Company Secretary to meet all objectives of the Company Secretary function in a timely and professional manner, while applying the highest standard of Corporate Governance
• Support the Company Secretary in providing full Committee and Board support for the Boards and Board Committees in the region to include support for drafting Committee and Board agendas, following up on actions from previous meetings, arranging board induction and ongoing training programme, board evaluation and arranging logistics for the meetings (to include flight booking car pick-ups, hotel, visas, dealing with expenses and other ancillary arrangements)
• Support the Executive Committee meetings to include helping set the agendas and following up on action points
• Support the enhanced vetting and onboarding process for all directors to include access to systems
• Support the Executive Committee meetings to include helping with the logistics, setting the agendas and following up on action points
• Support the administrative data collection for various activities in relation to drafting quarterly returns, which requires coordination with finance
• Support the tracking of payments for directors and advisors’ fees
• Help identify opportunities for savings with expenses related to Board meetings
• Support any external board meetings and the strategy by arranging venues, logistics, and programmes, ensuring SFR and IT involvement and managing associated risks
• Support maintenance of the records management requires

Experience required:

• Strong understanding of governance and values
• Strong administrative experience
• High level of commitment, good communication, interpersonal and problem solving skills, flexibility and tenacity, and good use of initiative
• The ability to take on new projects which require more focus, time and dedication
• Having strong organizational and time management skills
• Please note this is an emiratisation role and therefore only applications from UAE National family book holders will be considered